Best Refrigeration Rental Options for Festivals and Events

Refrigeration Solutions for Event Planning

The right refrigeration solution will depend on your specific event and guest size.

• Under 50 guests: Portable reach-in units can be cost-effective options with easy access.
• 50 to 200 guests: Walk-in cooler rentals offer sufficient volume and stable temperature control.
• 200 to 1,000 guests: Ground-level containers still provide walk-in capacity.
• 1,000+ guests: Multiple units or a single 40-foot container is typically recommended for festivals.

How to Plan Event Refrigeration

While every event varies, these five steps can help you plan for event refrigeration:

1. Calculate a general equipment capacity by allowing 1 to 1.5 cubic feet of cooler space per guest.
2. Map temperature zones based on what you’re storing. Florals, proteins and beverages require different climates.
3. Confirm your power source and access to the location prior to delivery.
4. Account for beverage volume separately to maintain appropriate stock levels.
5. Generally, aim to book four to six weeks ahead for peak season, or 48 hours in advance for off-peak.

Event Food Safety Requirements

Cold food should remain at 40° Fahrenheit or below, as the general “danger zone” for food is between 40° Fahrenheit and 140° Fahrenheit. Do not let perishable food sit out of refrigeration for longer than two hours — one hour when ambient temperatures rise above 90° Fahrenheit. Continuous thermometer monitoring helps to maintain compliance with regulations and protects guests from foodborne illness.

Our Range of Portable Walk-In Coolers

Cool It offers catering refrigeration rental units that provide:

• Dual temperature zones to freeze and chill goods simultaneously.

• Quiet, emission-free electric operation for a peaceful guest experience.
• 24/7 remote monitoring capabilities.
• Flexible rental terms that often include delivery, setup and pick up.

We’ve supported events like the Super Bowl, the U.S. Open and Coachella.